Privacy Policy
Voices of Monash are committed to protecting the privacy of your personal information that we collect, hold and administer. Personal information is information, which directly or indirectly identifies you (e.g. name, address, phone number, email).
PURPOSE
The purpose of this policy is to outline to you how we will respect & manage your personal
information when you come into contact with us, e.g. as a doner, subscriber, volunteer, or
Kitchen Table Conversation (KTC) or online survey participant, on-line meeting or event.
POLICY
The Privacy Act 1988 (Commonwealth) imposes specific obligations when it comes to
handling personal information. We have adopted the following processes in the collection
and administration of your personal information to be inline with the privacy act.
We will:
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Only collect information which is required for our primary function;
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Ensure that you are informed as to why we collect the information and how we administer the information gathered;
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Use and disclose personal information only for our primary functions or a directly related purpose, or for another purpose with which your consent shall be sought and received.
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Store your personal information securely, protecting it from unauthorised access; and
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Provide you with access to your own information, and the right to seek its correction.
We collect and administer your personal information for the following activities as follows:
1. When you make a donation to us, we will:
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Confirm your identity as part of the initial enquiry;
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Collect your name, address, email & phone number for record purposes & to send you a receipt.
3. When you subscribe to our mailing list via our webpage or by any other means, we will:
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Record your contact details in our database
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Use your contact details to send you our newsletter, update you on Voices of Monash activities, events and the like.
4. When we host public events that you are invited to attend e.g. an in-person event or online forum, we will:
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Record the contact details you provide us when registering for the event via a 3rd party ticket event provider (you will be provided an opportunity to view the ticket event provider's privacy information when registering.)
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Have access permission rights to the registered attendee contact details as manager of the event.
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Send you relevant information regarding your participation for the event both before and after the event.
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Prior to connecting to an online event e.g. forum you will be advised if the online event will be recorded and whether you would like to opt in or out of having your screen activated and included as part of the recording. These types of events are typically made publicly available & promoted on our website.
5. If you request to become a volunteer we will:
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Record your contact details in our database including, name, address, email address & phone number & how you would like us to correspond with you,
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Record in our database how/what areas you advise us you would like to volunteer in
7. Participation in online surveys & questionnaires
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We use 3rd party platforms to generate online surveys e.g. Survey Monkey.
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When you access the online survey as a respondent you will have the opportunity to view & agree with the 3rd party survey platform’s privacy statement prior to commencing the survey.
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As survey creators we will create surveys that collect responses that are anonymous but may contain requests for information on categories e.g. age band, gender and area postcode for data analysis purposes.
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We may collect data to assist with data purity eg IP address to stop multiple responses from one individual.
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We may collect contact details from you but it will remain independent of your survey responses. eg contact details for feedback on survey or for any contest prize incentive awarded.
We will monitor and review for any changes to the Privacy Act or our operations that may arise from time to time and revise our policy to reflect any identified changes.